Bureau FAQs
What happens once I’ve decided on a speaker?
Once we’ve confirmed that your speaker is available for your event, we will finalise the details with the speaker and lock the date in their diary. You will receive a confirmation contract outlining all the event specifics. Closer to the event date, we will confirm any minor details.
Can I speak to the speaker prior to the event?
Yes, we arrange a briefing call (usually via phone) approximately two weeks before your event. During this call, you can discuss the event in more detail with the speaker, including audience insights, messaging, and objectives. If you need to schedule the call sooner, we are happy to accommodate your request.
What happens if I have to cancel my event?
We understand that unforeseen circumstances may require you to cancel or postpone your event. If you need to postpone, we will work with you to find a new date that suits the speaker and transfer any deposits paid. If cancellation is necessary, the following fees apply:
- More than 28 days prior to the event date: 50% of the speaker’s fee.
- Less than 28 days prior to the event date: 100% of the speaker’s fee. These fees compensate the speaker for holding the date and declining other engagements. All travel expenses paid will be refunded, less any cancellation fees charged by travel providers.
What happens if the speaker has to cancel?
While it is rare, sometimes unforeseen circumstances may prevent a speaker from attending. If this occurs, Bespoke Speakers will work closely with you to find a suitable replacement, ensuring your event proceeds as planned.
Can I record my event?
Recording policies vary by speaker. Some speakers are protective of their intellectual property and may not allow recording, while others are more flexible. We will discuss recording options with your chosen speaker and ensure all permissions are clear before the event.
What additional costs can I expect?
In addition to the speaker fee, you will need to cover travel, transport, accommodation, meals, and any specific requirements the speaker may have to deliver a quality presentation, such as AV equipment.
How do you select the right speaker for my event?
We take a personalised approach, working closely with you to understand your event’s theme, goals, and audience. Based on this understanding, we handpick speakers who align perfectly with your vision and objectives, ensuring a memorable and impactful experience for your audience.
What types of events do you cater to?
We cater to a wide range of events, including corporate conferences, internal seminars, workshops, special occasions, and more. Our diverse network of speakers allows us to match you with the perfect talent for any event type, ensuring a captivating and inspiring experience for all attendees.
How far in advance should I book a speaker?
We recommend booking as early as possible to secure your preferred speaker, especially for high-demand dates and speakers. However, we are also equipped to handle last-minute requests and will do our best to accommodate your needs.
How do you ensure the speaker will meet our expectations?
Our consultative approach ensures that we thoroughly understand your event’s requirements and objectives. We maintain open communication with both the client and the speaker throughout the planning process, providing briefing calls and detailed outlines to ensure the speaker’s presentation aligns perfectly with your expectations.
What support do you provide on the day of the event?
On the day of the event, our team manages all on-site details, from coordinating with the venue to assisting the speaker and handling any last-minute adjustments. We are dedicated to ensuring everything runs smoothly, allowing you to focus on delivering a memorable event.
How do I provide feedback after the event?
We value your feedback and see it as an essential part of our continuous improvement. After the event, we will reach out to gather your thoughts and insights. This feedback helps us enhance our services and ensures that we continue to meet and exceed your expectations.
Can Bespoke Speakers handle multiple events in a single year?
Absolutely! We understand that organisations often have multiple events throughout the year. Our team is equipped to manage and coordinate multiple events, ensuring each one receives the same level of attention to detail and tailored service. We work with you to plan and execute each event, ensuring consistency and excellence across all engagements.
Can Bespoke Speakers handle different types of events?
Yes, Bespoke Speakers specialises in catering to a variety of event types, including corporate conferences, internal seminars, workshops, special occasions, and more. Our diverse network of speakers, MCs, trainers, and workshop leaders allows us to provide the perfect talent for each unique event, ensuring that your specific needs and objectives are met with precision and creativity.